Once your expenditure requests are approved by the SAA, the next phase of the process begins—expenditure item procurement. This phase includes the creation of the Subgrantee Expenditure List (SEL) and providing proof of encumbrance (POE) for each expenditure item. This phase of the process is extremely important, as all grant expenditures must follow the same process to receive reimbursement.
Once the BSIR is approved, expenditure item requests are submitted to the region and SAA for approval and placement on the SEL. For 2006 grants, once a grant application is approved by the SAA, all expenditure items within that application are automatically placed into the SEL. The SEL allows the subgrantee to view all approved expenditure items, as well as the current status of each item listed.
The expenditure items in the SEL are listed with a Needs POE status. Once the subgrantee enters a POE for each item—signifying that the expenditure item has been ordered and the monies for that item are now considered encumbered—the status for the item is updated to On Order.