SAA Functionality Only
In order to verify a reimbursement request, you must compare the faxed vendor invoice(s) and cover sheet to the reimbursement request.
To verify or deny reimbursements:
From the Reimbursement Manager page, select the Submitted checkbox in the Status field to the right of the Grants drop-down menu.
If necessary, complete one or more of the fields in the Reimbursement Manager section to locate the desired reimbursement. If you complete the Keywords and/or Barcode field, you must click the Search button to display your results.
Click the [view] hyperlink to the right of the desired reimbursement. The Reimbursement-Grant Status page displays.
Click the down arrow located in the Detail column. The item category, vendor, POE #, POE Date, Invoice #, Invoice Date, Quantities, and Costs for the item are displayed.
Review the information on the Reimbursement-Grant Status page carefully to ensure it matches the information documented on the invoice(s) submitted by the subgrantee.
Once you have reviewed the information, click either the Verify and Approve or the Deny button in the Actions section, as appropriate. If you are denying the invoice, you must enter a reason into the “Reason for denial” field before you click the Deny button.
Verify
If you click the Verify button, an e-mail is sent to the region and then the Reimbursement - Grant Status page displays. The verified item’s status is updated from Submitted to Verified.
Deny
If you click the Deny button, you are taken to the Instructions page where you can provide a reason for denying each of the items listed. Your reasons will be used by the subgrantee to address any issues with the item. Once you have entered your reasons, click the Deny button in the Actions section.