Funds will not be released to the subgrantee until a copy of the reimbursement voucher has been sent to the SAA accounting department and the voucher is approved.SAA Functionality Only
Verified reimbursements display in the Voucher Manager with a status of At SAA. This status indicates that a voucher has been created, but has not yet been submitted. For vouchers listed with this status, you must submit the reimbursement voucher to the accounting department.
To submit a voucher:
From the Administration Menu, click the Voucher Manager hyperlink in the Expenditure List Administration section. The Voucher Manager page displays.
Select the appropriate option from the Grant drop-down menu and then select the At SAA checkbox in the Status field. This displays all vouchers with an At SAA status for the selected grant. To further refine your search results, complete one or more of the fields in the Voucher Manager section. If the Keywords and/or Barcode field is completed, you must click the Search button to display your results.
Click the [submit] hyperlink to the right of the desired voucher. The Voucher Detail page displays.
Review the information presented in the Voucher section for accuracy, and then click the Confirm button in the Actions section. A pop-up window displays to verify your request to create the voucher.
Click the OK button in the pop-up window . A reimbursement voucher is created by SPARS and displays in a new window. This updates the voucher status from At SAA to Submitted (SUB).
Click the Print button in the top left portion of the reimbursement voucher display window.
Once the reimbursement voucher has printed, fax a copy of the voucher to the SAA accounting department. The accounting department reviews the voucher, and, if approved, the funds are released and the voucher status changes from Submitted to Paid.
Funds will not be released to the subgrantee until a copy of the reimbursement voucher has been sent to the SAA accounting department and the voucher is approved.